DocDesigner contain an automatic document numeration function.
The numeration algorithm is defined in the document template.
If "DON NOT USE" is chosen, the numbers will not be assigned to the documents.
If one of of the numerators is chosen, the document's numeration is be done according to the following algorithm:
GLOBAL NUMERATING PREFIX - a number of the document
GLOBAL NUMERATING PREFIX NUMERATOR'S SETTINGS
NUMERATOR'S NAME is used only for its selection in the parameters of the document's template.
{NUMBER} is required. If this parameter is not specified in the template, then the number will not be assigned to the document while printing. At the same time in the system the serial number will be assigned to the document.
NUMBER LENGTH - if this parameter is greater than 1, then leading zeros will be added to any number
so that the prescribed length is obtained, (e.g. 0009). For example, 1 -> 0001, 10 -> 0010 100 -> 0100 , etc.
This takes into account the parameters of the global prefix numerating within the organization.
UNIQUE NUMBERS
The numerating is unique in the context of the organization + template. The same numeration and number's template can be used for multiple types of documents. It's own sequence of numbers will be conducted for each template within the selected organization.
The initial value is used to set the value for the continuation of existing numeration.
If the value is 1 , then the numbers will go like 1, 2, 3, etc.
If the value is 100, the numbers will go like 100, 101, 102, etc.
This parameter is taken into account only at the construction of the first document of the given type. If the value is 100, then 100 will be assigned to the created document. If the initial value for the numerator is changed, the numbering will still go like 101, 102, etc.
If a new initial value need to be set, then all the documnents of the given type should be deleted.
A number may be added by any information (constant) as well as by predefined parameters:
PREFIX and YEAR
How this can be used?
For example, a template "POWER OF ATTORNEY" and a numerator "POWER OF ATTORNEY" are created
POA- {NUMBER}/{YEAR}. All Powers of Attorney will be numerated like the following: POA-0001/2013, POA-0002/2013, etc.
One more template "INVOICE" and numerator "BASIC" were created with the template
{PREFIX}-{NUMBER}/{YEAR}
This numerator was assigned to the documents "INVOICE" and "POWER OF ATTORNEY". For docment creation the new field for prefix input will appear.
Let's assume that for all invoces there should be the prefix - INV, and for powers of attorney - POA. In this case, the numeration of the invoices will be as following: INV-0001/2013, INV-0002/2013 etc.
And a numeration of powers of attorney - POA-0001/2013, POA-0002/2013 etc.
Thus, one numerator with the same algorithm of numbering generation can be used for multiple documents
and a prefix can be set for each document.
IMPORTANT: static parameters of number's template, which are located outside the braces are displayed
"as is".
For example, a number's template can be used {PREFIX}-{NUMBER}/{YEAR}. In this case, the number POA-0001/2013 will be made. However, if at the stage of editing the document {PREFIX} will not be filled, the number becomes-0001/2013. And in the case of a global prefix (for example SM-) SM--0001/2013.
This can be avoided by the following:
to set the numertion's template without "-" {PREFIX}{NUMBER}/{YEAR},
and to enter a prefix with "-" INV - in the parameters input field.
Removal of documents and numeration.
In the case of the last document removal, its number becomes vacant and available for the new document.
In the case of any other document removal, the consistency of numeration breaks.
These rules are applicable within each template (type) of documents.
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